Raleigh Exhibitors Terms & Conditions

ATTENTION FOOD VENDORS

Any exhibitor selling or giving away anything fit for human consumption

ALL food vendors must submit info to get on the Raleigh PRCR food vendor list. To start and complete this process please get in touch with Jenn Steele @ Jennifer.Steele@raleighnc.gov

The following is needed to get you on the approved Raleigh PRCR food vendor list:

  • NC Sales and Use Tax Certificate
  • $1,000,000 General Liability Insurance Coverage- Listing the City of Raleigh (PO Box 590, Raleigh, NC 27602) as additionally insured.
  • Most recent copy of your inspection grade (if you are under the Department of Agriculture, please provide that documentation)
  • Signed copy of the PRCR food vendor rules/regulations. 
  • Current and best contact information; owner/manager, phone number, email address, physical address, website, etc.

Download the forms below

The City of Raleigh requires that every tent have a 5lb (A-2, BC-10) fire extinguisher.
Setup | 8:30am to 10:00am
Festival | 10:00am to 3:00pm
Takedown 3:00pm to 4:30pm
  1. Raleigh Veg Fest reserves the right to accept or decline any application at its discretion.
  2. Each vendor must submit an individual application and payment. There is no sharing of booths or exhibit space without prior approval, which can be obtained by emailing aplantbaseddiet.org@gmail.com.
  3. Vendors are responsible for the setup and breakdown of their booth/exhibit, and the removal of all materials.
  4. Setup begins at 8:30 a.m. and all vendors must be ready for operation by 10:00 a.m.
  5. All vendors are encouraged to bring hand trucks or wagons to transport their exhibit materials (particularly heavy items) into the park as you cannot drive vehicles into the park.
  6. Vendors shall exhibit, sell, or give away only products, services and literature specified in the Vendor Application.
  7. All food sold or given away must be vegan. Vegan means no animal products, i.e., flesh, fat, broth, gelatin, egg, dairy, or honey.
  8. Because we seek to be a zero-waste event, all food-service disposable items such as plates, cups, and containers, must be compostable.
  9. No plastic-bottled water is allowed to be sold in the park.
  10. No balloons of any type are allowed in the park.
  11. Vendors must staff their booths/exhibits for the duration of the entire event – from 10:00 a.m. to 3:00 p.m. – out of courtesy to patrons, other vendors and organizers of the event. Failure to follow this condition will result in vendor being ineligible to participate in future Veg Fests.
  12. Each vendor will provide their own tent if desired (100 sq. ft. maximum — 10′ X 10′) and/or table (8 ft. maximum). All tents shall be weighted and not staked. This is an OUTDOOR event, so be prepared for the expected weather conditions.
  13. Tying together 10’ x 10’ tents to make a larger tent is not permitted.  If you need a space larger than 10’X10′, please contact aplantbaseddiet.org@gmail.com.  There may be an additional fee for a larger space.
  14. All tables, tablecloths, chairs and other staging materials must be provided by vendor.
  15. Photos and video of you and your vendor table may be used for future outreach, education, marketing, or other purposes.
  16. Animal organizations (or other types of organizations) that breed animals, or support the breeding of animals, are not permitted to participate in VegFest.
  17. Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.
  18. All food vendors who are cooking/heating onsite and/or have a refrigerator must each have a fire extinguisher by order of the Fire Marshal (a small fire extinguisher will suffice.)
  19. All food/restaurant vendors are encouraged (but not required) to give out free samples of their food products.
  20. All food vendors are required to provide a Certificate of Liability Insurance of at least $1Million with the following Named Insured Info on it: aPlantBasedDiet.org, 11665 Collier Blvd., Suite 580, Naples, FL 34116.
  21. Although not required, it is highly recommended that all other vendors carry similar liability insurance as mentioned above.
  22. Vendors agree to make no claim for any reason against event coordinators or the Raleigh Veg Fest for theft, damage, or destruction of goods, or for injury to themselves, employees, volunteers, or visitors incurred at the event.
  23. Should any contingency interrupt or prevent the holding of the Raleigh Veg Fest, including, but not limited to inclement weather, war, terrorism, or lockouts, the event coordinators and Raleigh Veg Fest shall in no way be liable to vendors. Should any contingency prohibit the event from taking place as scheduled, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible, but there is no guarantee that the fest will be rescheduled.
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