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Wake Forest Exhibitors Terms & Conditions

A SHORT TERM VENDOR PERMIT IS REQUIRED -

TOWN OF WAKE FOREST SHORT TERM VENDOR PERMIT INSTRUCTIONS 

Dear Vendors,

I have outlined below everything you need to receive a permit from Wake Forest Parks and Recreation to vend at Vegfest Wake Forest.

Required:
   – Concession Application
   – ServSafe Certificate (Vendors selling prepackaged goods will not require a ServSafe certificate.)
   – Certificate of Insurance (Sample copy HERE) If you do not have Workers Compensation insurance complete the waiver HERE.
   – Background Screening (Vendors, staff and volunteers must all complete and pass a background check prior to vending). CLICK HERE to complete.
   – Payment You can pay online HERE 

You will need to create an account if you don’t have one and then search for, “concessions” to register.

All the required forms can be attached to the online registration.

Once all the above has been received and confirmed, I will prepare a permit which can be picked up at the Joyner Park Community center, the address of the center is in my signature.  If you are from out of town, please ask Mike to pick up the permit for you and give it to you the day of the event.

All vendors are required to display their permits at the truck/booth/table.

It takes time to get the background screening back so please make sure you complete these forms at least one week before the event.

If you have any questions or need to contact someone at the regarding this form please contact:

sjacob@wakeforestnc.gov

Suja Jacob
Recreation Specialist-Special Events

301 S. Brooks Street
Wake Forest, NC 27587-2901
919-556-7063

www.wakeforestnc.gov

Setup | 8:30am to 10:00am
Festival | 10:00am to 3:00pm
Takedown 3:00pm to 4:30pm

ELECTRICITY IS NOT AVAILABLE ON SITE.

* EXCLUSIVITY NOT GUARANTEED
  1. Wake Forest Veg Fest reserves the right to accept or decline any application at its discretion.
  2. Each vendor must submit an individual application and payment. There is no sharing of booths or exhibit space without prior approval, which can be obtained by emailing aplantbaseddiet.org@gmail.com.
  3. Vendors are responsible for the setup and breakdown of their booth/exhibit, and the removal of all materials.
  4. Setup begins at 8:00 a.m. on Sunday, November 3rd, and all vendors must be ready for operation by 9:30 a.m.
  5. All vendors are encouraged to bring hand trucks or wagons to transport their exhibit materials (particularly heavy items) into the park as you cannot drive vehicles into the park.
  6. Vendors shall exhibit, sell, or give away only products, services and literature specified in the Vendor Application.
  7. All food sold or given away must be vegan. Vegan means no animal products, i.e., flesh, fat, broth, gelatin, egg, dairy, or honey.
  8. Because we seek to be a zero-waste event, all food-service disposable items such as plates, cups, and containers, must be compostable.
  9. No plastic-bottled water is allowed to be sold in the park.
  10. No balloons of any type are allowed in the park.
  11. Vendors must staff their booths/exhibits for the duration of the entire event – from 10:00 a.m. to 5:00 p.m. – out of courtesy to patrons, other vendors and organizers of the event. Failure to follow this condition will result in vendor being ineligible to participate in future Veg Fests.
  12. Each vendor will provide their own tent if desired (100 sq. ft. maximum — 10′ X 10′) and/or table (8 ft. maximum). All tents shall be weighted and not staked. This is an OUTDOOR event, so be prepared for the expected weather conditions.
  13. Tying together 10’ x 10’ tents to make a larger tent is not permitted.  If you need a space larger than 10’X10′, please contact aplantbaseddiet.org@gmail.com.  There may be an additional fee for a larger space.
  14. All tables, tablecloths, chairs and other staging materials must be provided by vendor.
  15. Photos and video of you and your vendor table may be used for future outreach, education, marketing, or other purposes.
  16. Animal organizations (or other types of organizations) that breed animals, or support the breeding of animals, are not permitted to participate in VegFest.
  17. Vendors must have signage clearly identifying the name of the vendor. Food vendors must have signage clearly listing food offerings and prices.
  18. All food vendors who are cooking/heating onsite and/or have a refrigerator must each have a fire extinguisher by order of the Fire Marshal (a small fire extinguisher will suffice.)
  19. All food/restaurant vendors are encouraged (but not required) to give out free samples of their food products.
  20. All food vendors are required to provide a Certificate of Liability Insurance of at least $1Million with the following Named Insured Info on it: aPlantBasedDiet.org, 11665 Collier Blvd., Suite 580, Naples, FL 34116.
  21. Although not required, it is highly recommended that all other vendors carry similar liability insurance as mentioned above.
  22. Vendors agree to make no claim for any reason against event coordinators or the Wake Forest Veg Fest for theft, damage, or destruction of goods, or for injury to themselves, employees, volunteers, or visitors incurred at the event.
  23. Should any contingency interrupt or prevent the holding of the Wake Forest Veg Fest, including, but not limited to inclement weather, war, terrorism, or lockouts, the event coordinators and Wake Forest Veg Fest shall in no way be liable to vendors. Should any contingency prohibit the event from taking place as scheduled, event coordinators will make their best effort to reschedule the event on a weekend day as near to the original date as possible, but there is no guarantee that the fest will be rescheduled.

NO REFUNDS

NO ALCOHOL PLEASE

Alcohol is prohibited to be sold or given away at our veg fests.